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Interagency agreements facilitate collaboration among agencies working within the same State. Also called memorandums of understanding, these agreements are generally action oriented with well-defined tasks and duties for each party. The grantee State agency might enter into interagency agreements with State law enforcement agencies, State registry programs, and other State agencies that can supply needed resources, such as information technology expertise. In this document, we provide an example of an interagency agreement for parties collaborating on a background check program. Before drafting an interagency agreement, the grantee State agency should contact the State’s policy and/or correspondence staff with questions or requests for templates. Grantee State agencies should also contact their Criminal Justice Information Services systems officers/State Identification Bureaus when writing interagency agreements related to sharing State or Federal criminal history record information (CHRI).
This sample interagency agreement includes the following:
- Effective date;
- Services the State law enforcement agency agrees to provide to the State background check agency;
- Duties of the State background check agency;
- Duties of the State law enforcement agency;
- General provisions (process for making amendments to the agreement);
- Authorization (statutes);
- Fee schedule;
- Notices (responsible individuals);
- Addendum on live scan services; and
- Addendum on dissemination of background check results.