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Quarterly Reports

Quarterly Reports

All grantee States are required to submit quarterly reports on the status of the grant. CMS has prepared a memo with instructions on how to submit the quarterly reports, which can be downloaded here. CMS and CNA have prepared templates for the four sections of the quarterly reports. Please use the links below to download the templates.

  • Project Narrative Template new as of 10/1/2013; Instructions for filling out the Project Narrative Template
  • Federal Financial Report Template; this contains both the template and instructions for filling it out
  • Cost Expenditures Template new as of 12/18/2015
  • Grantee Data File Template new as of 3/15/2017. Additions and clarifications are marked with "[new]" or "[updated]" and highlighted in red. Please note that the new template does not require States to take any action to change their reporting. States with a TA-developed background check system will automatically include the new program data elements in their report once the State has updated their system to the December 2016 build. States not using a TA-developed background check system are not required to include the new program data elements in their report.

If you receive an error message from the Project Narrative Template, please right-click on the link and select "Save as..."

CMS has instructed National Background Check Program grantee States to submit all Quarterly Report files via the BGCheckInfo website. Each State has a "File Uploader" page available from their My State page. Instructions on how to upload files to the website are available here.

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